ECS is seeking a Recruiting Operations Coordinator to work remotely.
Overview
The Recruiting Operations Coordinator supports the execution of key recruiting processes, with a primary focus on offer coordination, reporting support, and operational activities across the hiring lifecycle. This role partners closely with Recruiting and Human Resources to ensure a consistent, accurate, and efficient candidate experience.
This position is ideal for an early-career professional with experience in HR or recruiting operations who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Support the administration of the offer process, including drafting, coordinating, and tracking offer letters in partnership with Recruiting and Human Resources, ensuring accuracy, timeliness, and adherence to internal guidelines
- Manage and execute the employee referral workflow, including intake, tracking, routing referrals to appropriate recruiters, and maintaining accurate documentation within internal systems (e.g., SharePoint) in alignment with established processes
- Coordinate and track requisition approvals, ensuring all required approvals are completed accurately and in a timely manner prior to job posting and throughout the hiring lifecycle
- Perform job posting audits across internal systems and external job boards, ensuring postings are accurate, compliant, properly formatted, and aligned with organizational standards
- Assist in managing candidate transitions from selection through offer acceptance and onboarding coordination, helping ensure a smooth and professional candidate experience
- Maintain accurate and up-to-date records within the Applicant Tracking System (ATS), ensuring all candidate and requisition activity is properly documented
- Support the preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking, and fulfill ad hoc reporting requests from Recruiting Leadership
- Assist with job posting management across internal systems and external job boards, ensuring positions are accurately represented and aligned with recruiting priorities
- Provide operational support across recruiting workflows, including process tracking, coordination of activities, and follow-up on outstanding items
- Contribute to the maintenance and organization of recruiting documentation, including standard operating procedures (SOPs), templates, and process guides
- Partner with Recruiting Operations team members to support ongoing process improvements and operational initiatives
- Respond to requests from Recruiting Leadership and team members, supporting ad hoc projects and operational needs as required
Hourly Rate Range: $24.04 - $28.85
General Description of Benefits
Qualifications
- 3+ years of experience in HR, recruiting coordination, or a related operational support role OR a Bachelor’s degree with at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows
- Hands-on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals (e.g., requisition approvals)
- Experience managing or supporting structured workflows (e.g., referrals, approvals, or similar operational processes)
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- High attention to detail with a focus on accuracy, data integrity, and process compliance
- Experience working with an Applicant Tracking System (e.g. ADP, Workday, iCIMS, Taleo, Greenhouse)
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook), with ability to support reporting and data tracking
- Strong written and verbal communication skills, with the ability to interact professionally with internal stakeholders
- Ability to work independently while also collaborating effectively within a team environment
